The objective to the terms of reference is to outline to members of the board the core functions required, and how they further the overall objectives of the association including strategies and direction, ensure the association operates within the law and to best practice, is financially resourced, accountable and clear.
Date of Screening | 13th March 2024 |
Screened by | Chief Executive & Director of Housing & Corporate Services |
Screening Outcome | Screened Out |
Reason for Outcome | This policy has no adverse impact or opportunity outside the association or internally on any individual. The policy is a guide to the duties of a board member in delivering their corporate governance responsibilities |
The aims of this strategy are to plan how we intend to:
Date of Screening | 3rd August 2023 |
Screened by | Chief Executive & Director of Housing & Corporate Services |
Screening Outcome | Screened Out |
Reason for Outcome | This strategy has no adverse impact or opportunity outside the association or internally on any individual. The strategy sets out our approach and a focus in developing communication to promote the work of the association. Communication will promote S75 groups and be inclusive. The strategy is limited and therefore does not require an equality impact assessment. |
This is a new policy drawn because of back to work planning following COVID pandemic. The policy will establish a fair, consistent and equitable approach to managing requests for agile working and how assessments will be made. It is also important that some posts are not suitable for agile working as core services must be delivered on site and therefore not suitable for agile working consideration.
Date of Screening | 31st August 2022 |
Screened by | Director of Housing & Corporate Services Corporate Services Officer |
Screening Outcome | Screened Out |
Reason for Outcome | No adverse impact was found with regard to equality of opportunity and/or good relations for people within both the equality and good relations categories. |
The primary role of the Finance Subcommittee is to provide an assurance to the Board that the association’s financial position is reported quarterly, that all appropriate records are maintained and that the association’s moral, legal and financial responsibilities in relation to accounts and financial management are in order. The Subcommittee shall ensure that delegated staff are working in accordance to policy and delegated authority limits. The purpose of the policy is to ensure that there are clear guidelines for the function of the finance and its responsibility to the board.
Date of Screening | 30th August 2024 |
Screened by | Chief Executive & Finance Manager |
Screening Outcome | Screened Out |
Reason for Outcome | This is a policy that has no impact or opportunity to promote good relations outside the association or internally on any individual. It is a technical accounting process to guide the finance Sub-Committee on their roles & responsibilities |
The policy is an operational policy providing guidance to the Treasurer on their roles & responsibilities.
Date of Screening | 30th August 2024 |
Screened by | Chief Executive & Finance Manager |
Screening Outcome | Screened Out |
Reason for Outcome | This is a policy that has no impact or opportunity to promote good relations outside the association or internally on any individual. It is a technical accounting process to guide the Treasurer on their roles & responsibilities |
The policy is an operational policy providing guidance on the treatment on reserves, in specific circumstances a reserve may be created and its purpose.
Date of Screening | 25th June 2024 |
Screened by | Chief Executive |
Screening Outcome | Screened Out |
Reason for Outcome | This is a policy that has no impact or opportunity to promote good relations outside the association or internally on any individual. It is a technical accounting process to guide staff to the treatment, creation of reserves under guidance issued by the Financial Standards or Government |
The policy is an operational policy providing guidance and procedures for the setting of rent and other charge for the accommodation provided
Date of Screening | 9th September 2024 |
Screened by | Chief Executive & Finance Manager |
Screening Outcome | Screened Out |
Reason for Outcome | This is a policy that has no impact or opportunity to promote good relations outside the association or internally on any individual. It is a technical accounting process to guide authorised personnel on the procedures for the setting of rent and other charge for the accommodation provided |
The policy is an operational policy providing guidance on procurement limits for seeking quotes only
Date of Screening | 25th June 2024 |
Screened by | Chief Executive |
Screening Outcome | Screened Out |
Reason for Outcome | This is a policy that has no impact or opportunity to promote good relations outside the association or internally on any individual. It is a technical accounting process to guide authorised personnel on when it is necessary to obtain quotes. |
The policy is an operational policy providing guidance and procedures for payroll
Date of Screening | 2nd September 2024 |
Screened by | Chief Executive & Finance Manager |
Screening Outcome | Screened Out |
Reason for Outcome | This is a policy that has no impact or opportunity to promote good relations outside the association or internally on any individual. It is a technical accounting process to guide authorised personnel on the procedures for payroll |
The policy is an operational policy providing guidance and limitations on the use of the company credit card.
Date of Screening | 25th June 2024 |
Screened by | Chief Executive |
Screening Outcome | Screened Out |
Reason for Outcome | This is a policy that has no impact or opportunity to promote good relations outside the association or internally on any individual. It is a technical accounting process to guide authorised personnel on the use and limitations of using the company credit card |
The primary role of the role of the Development & Maintenance Subcommittee is to provide an assurance to the Board that the association’s policies and procedures are being implemented by officers and that reports, performance statistics and information presented to the full Committee are accurate and verified.
The Development & Maintenance Subcommittee must ensure the Association operates in accordance with guidance issued by the DFC, via the Housing Association Guide (HA Guide) and good practice.
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Date of Screening |
3rd April 2025 |
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Screened by |
Director of Development and Property Management & Development Manager |
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Screening Outcome |
Screened Out |
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Reason for Outcome |
This is a policy that has no impact or opportunity to promote good relations outside the association or internally on any individual. This policy is the terms and reference for a delegated sub-committee |
The policy is an operational policy providing guidance on the requirement to consult with the local community and elected representatives on development activity. In line with the requirements of the Housing Association Guide
Date of Screening | 3rd April 2025 |
Screened by | Director of Development and Property Management & Development Manager |
Screening Outcome | Screened Out |
Reason for Outcome | This is a policy that has no impact or opportunity to promote good relations outside the association or internally on any individual. It is a guide Consultation is carried out under the requirements of the DfC HA Guide. We develop based on the need provided by the statutory housing provider (NIHE). |
The policy is an operational policy for the procurement of construction projects and for the procurement of supplies and services.
Date of Screening | 10th April 2025 |
Screened by | Director of Development and Property Management & Development Manager |
Screening Outcome | Screened Out |
Reason for Outcome | This policy is the terms and reference for a specified policy, procurement.
The requirements are focused on public procurement requirements and as such these are laid down in statute and CPD procurement guidance notes (PGN) these are set by external public bodies and NB Housing as a registered Housing Association attracting the use of HAG is required to follow as a condition of grant funding. |
This procedure provides guidance for the processing of development projects from inception through practical completion to post contract evaluation, in accordance with the requirements of the DFC Housing Association Guide.
Date of Screening | 16th April 2025 |
Screened by | Director of Development and Property Management & Development Manager |
Screening Outcome | Screened Out |
Reason for Outcome | This is a policy that has no impact or opportunity to promote good relations outside the association or internally on any individual.
Development is carried out under the requirements of the DfC HA Guide. We develop based on the need provided by the statutory housing provider (NIHE). The monitoring and financial performance of schemes are an internal matter and will not adversely impact on any of the S76 groupings |
This procedure provides guidance for the processing of development projects from inception through practical completion to post contract evaluation, in accordance with the requirements of the DFC Housing Association Guide.
Date of Screening | 16th April 2025 |
Screened by | Director of Development and Property Management & Development Manager |
Screening Outcome | Screened Out |
Reason for Outcome | This is a policy that has no impact or opportunity to promote good relations outside the association or internally on any individual.
Development is carried out under the requirements of the DfC HA Guide. We develop based on the need provided by the statutory housing provider (NIHE). The monitoring and financial performance of schemes are an internal matter and will not adversely impact on any of the S76 groupings. |
The purpose of this policy is to calculate the level of risk that this development proposal brings and inform the decision making process, whether to accept the risk, reject the proposal, seek a revised proposal on more advantageous terms or complete actions to reduce the risk profile.
Date of Screening | 18th April 2025 |
Screened by | Director of Development and Property Management & Development Manager |
Screening Outcome | Screened Out |
Reason for Outcome | This is a policy that has no impact or opportunity to promote good relations outside the association or internally on any individual.
It is a technical policy, Development is carried out under the requirements of the DfC HA Guide. We develop based on the need provided by the statutory housing provider (NIHE). The risk, monitoring and financial performance of schemes are an internal matter and will not adversely impact on any of the S76 groupings.
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The purpose of this Policy is to define the Association’s treasury management activities as: – The management of the Association’s cash flows, money market and capital market transactions: the effective control of the risks associated with those activities: and the pursuit of optimum performance consistent with those risks.
NB Housing regards the successful identification, monitoring and control of risk to be prime criteria by which effectiveness of its treasury management activities are measured. Accordingly, the analysis and report of treasury management activities will focus on the risk implications for the Association.
NB Housing acknowledges that effective treasury management will provide support towards the achievement of its corporate and organisational structures.
NB Housing will ensure that treasury management is effective in the successful identification, monitoring and control of financial risk. In balancing risk against return, the Association is more concerned with the minimising of risk than the maximising of return given.
Date of Screening | 29th July 2025 |
Screened by | Chief Executive & Finance Manager |
Screening Outcome | Screened Out |
Reason for Outcome | This is a policy that has no impact or opportunity to promote good relations outside the association or internally on any individual. It is a technical accounting process to guide the finance Sub-Committee and staff on their roles & responsibilities for treasury management. |
